{"id":23401,"date":"2021-03-11T09:20:05","date_gmt":"2021-03-11T14:20:05","guid":{"rendered":"https:\/\/www.qgiv.com\/blog\/?p=23401"},"modified":"2021-06-01T15:54:31","modified_gmt":"2021-06-01T19:54:31","slug":"host-fundraising-auction-event-with-qgiv","status":"publish","type":"post","link":"https:\/\/www.qgiv.com\/blog\/host-fundraising-auction-event-with-qgiv\/","title":{"rendered":"How to Host a Fundraising Auction Event with Qgiv"},"content":{"rendered":"\n<p><a href=\"https:\/\/www.qgiv.com\/auctions\" target=\"_blank\" rel=\"noreferrer noopener\">Qgiv&#8217;s auction platform<\/a>&nbsp;helps nonprofit organizations grow their silent auctions. Want to learn how you can use&nbsp;Qgiv\u2019s&nbsp;tools to host more profitable&nbsp;fundraising&nbsp;auction&nbsp;events? This blog post will walk you through how to host a profitable auction event using&nbsp;Qgiv\u2019s&nbsp;auction tools.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Start with a good plan<\/h2>\n\n\n\n<p>Before you start putting your auction event page together, start with a solid plan for your&nbsp;fundraising&nbsp;auction&nbsp;event. Whether your event is going to be held&nbsp;<a href=\"https:\/\/go.qgiv.com\/resource-auction-planner\" target=\"_blank\" rel=\"noreferrer noopener\">in person<\/a>,&nbsp;<a href=\"https:\/\/go.qgiv.com\/ebook-virtual-auction-planner\" target=\"_blank\" rel=\"noreferrer noopener\">virtually<\/a>, or in a hybrid format, you\u2019ll want to give yourself time to nail down the crucial details that go into running the event.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Some important things you\u2019ll need to consider are:&nbsp;<\/p>\n\n\n\n<ul><li>Where you\u2019ll solicit auction items from&nbsp;<\/li><li>Who is providing entertainment for the event&nbsp;<\/li><li>What software you\u2019ll need&nbsp;<\/li><li>If you\u2019re feeding your guests&nbsp;<\/li><\/ul>\n\n\n\n<p>It helps to start with an event timeline for when tasks need to be completed before, during, and after the auction.&nbsp;Qgiv\u2019s&nbsp;auction planners go into great detail about the event planning timeline, useful things to consider, and more.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-3\">\n<div class=\"wp-block-column is-layout-flow\">\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/go.qgiv.com\/resource-auction-planner\"><img decoding=\"async\" src=\"https:\/\/f.hubspotusercontent30.net\/hubfs\/8356283\/1.%20Qgiv\/Downloadable%20Assets\/Resources\/2020-graphic-resource-auctionplanner.png\" alt=\"\"\/><\/a><figcaption>Host successful in-person auctions with our auction event planner.<\/figcaption><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow\">\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/go.qgiv.com\/ebook-virtual-auction-planner\"><img decoding=\"async\" src=\"https:\/\/f.hubspotusercontent30.net\/hubfs\/8356283\/Imported%20images\/Virtual%20Auction%20Planner%20Cover%20Image.jpg\" alt=\"Virtual fundraising auction event planner cover image.\"\/><\/a><figcaption>Looking for a resource for virtual auctions instead? Use our virtual auction planner.<\/figcaption><\/figure>\n<\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Make use of sub-events<\/h2>\n\n\n\n<p>Not every auction guest is going to find a must-have item. That doesn\u2019t mean they shouldn\u2019t have fun at your event. Instead of limiting your auction to bidding,&nbsp;<a href=\"https:\/\/www.qgiv.com\/blog\/14623-2\/\" target=\"_blank\" rel=\"noreferrer noopener\">incorporate sub-events<\/a>&nbsp;that keep guests entertained even when they aren\u2019t bidding.&nbsp;<\/p>\n\n\n\n<p>Sub-events can range in complexity, but add further fun (and profitability!) to your auction fundraiser event. Here are some sub-event ideas you can use to earn more donations the night of your auction:&nbsp;<\/p>\n\n\n\n<ul><li>Sell raffle tickets as a store item and announce raffle winner(s) at the end of the night&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Announce fund-a-need campaigns and livestream the ask for support&nbsp;<\/li><li>Incorporate other events and activities participants want to take part in&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>A casino fundraiser could include table games donors can play to win prizes&nbsp;<\/li><li>Guests can also pay to enter a costume contest if your event has a theme&nbsp;<\/li><li>The possibilities for unique sub-events are limited only by your event theme and your creativity!&nbsp;<\/li><\/ul>\n\n\n\n<p>Qgiv\u2019s&nbsp;tools make it possible to host sub-events alongside your auction. You can easily sell raffle tickets on the auction event page and fund-a-need campaigns are already included with&nbsp;Qgiv&#8217;s&nbsp;auction tools. For other sub-events, you can create sign-up forms for participation in contests and experiences with a standard donation form and link to that form right on your auction event page! With the intuitive auction event builder, you can create custom pages to showcase sub-event images and invite guests to participate, which makes auction sub-events a snap!&nbsp;<\/p>\n\n\n\n<p>That said, auctions also make great sub-events themselves!&nbsp;A silent auction can raise more funds at your peer-to-peer fundraisers, galas, and other fundraisers.&nbsp;&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">The guest experience is everything<\/h2>\n\n\n\n<p>Your auction can only be successful if your guests are having a good time. That means their experience will determine your outcome. Whether the event is taking place in person or 100% virtually, the goal is for guests to have a good time while giving to your cause. There are a few ways you can ensure your guests are taken care of.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Provide choices for how guests participate<\/h3>\n\n\n\n<p>First, let your bidders choose how they participate in the bidding process. Some auction platforms are strictly web-based and others require downloading an app. Neither method is perfect for all of your guests. Instead, give guests a choice for how they can participate.&nbsp;Qgiv\u2019s&nbsp;auction events work with both web-based bidding from the event page and app-based bidders through the&nbsp;<a href=\"https:\/\/www.getgivi.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Givi<\/a>&nbsp;app.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.qgiv.com\/blog\/wp-content\/uploads\/2021\/03\/auction_lockup.jpg\"><img decoding=\"async\" width=\"1024\" height=\"449\" src=\"https:\/\/www.qgiv.com\/blog\/wp-content\/uploads\/2021\/03\/auction_lockup-1024x449.jpg\" alt=\"Qgiv's auction platform is displayed on a desktop, laptop, and phone screens.\" class=\"wp-image-23473\" srcset=\"https:\/\/www.qgiv.com\/blog\/wp-content\/uploads\/2021\/03\/auction_lockup-1024x449.jpg 1024w, https:\/\/www.qgiv.com\/blog\/wp-content\/uploads\/2021\/03\/auction_lockup-300x132.jpg 300w, https:\/\/www.qgiv.com\/blog\/wp-content\/uploads\/2021\/03\/auction_lockup-768x337.jpg 768w, https:\/\/www.qgiv.com\/blog\/wp-content\/uploads\/2021\/03\/auction_lockup.jpg 1140w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>Secondly, if your event is a hybrid model, it should be possible for guests to participate from home like they could if they were there in person. They can bid at your auction from home, but what about the rest of their event experience? It can be boring waiting around to make sure you\u2019re not outbid. Instead, entertain virtual guests by offering a livestream feed of what\u2019s happening on site. Livestreaming resources are more accessible now than ever. With&nbsp;<a href=\"https:\/\/zoom.us\/\" target=\"_blank\" rel=\"noreferrer noopener\">Zoom<\/a>,&nbsp;<a href=\"https:\/\/www.facebook.com\/formedia\/solutions\/facebook-live\" target=\"_blank\" rel=\"noreferrer noopener\">Facebook Live<\/a>, and&nbsp;<a href=\"https:\/\/obsproject.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">OBS<\/a>&nbsp;providing free or inexpensive services for nonprofit organizations.&nbsp;&nbsp;&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Lend a helping hand<\/h3>\n\n\n\n<p>Additionally, you may have guests who need extra help placing bids. They may have forgotten their phones or aren\u2019t tech savvy. Give guests of all tech comfort levels a good experience by incorporating a concierge service into your event. Assign volunteers to assist with placing bids for guests who need or want the help.&nbsp;&nbsp;<\/p>\n\n\n\n<p>You can have concierge stations with a table full of laptops open to the&nbsp;Qgiv&nbsp;virtual terminal, or a mobile concierge crew with&nbsp;Qgiv\u2019s&nbsp;Virtual Terminal App. The app is available for both&nbsp;<a href=\"https:\/\/apps.apple.com\/us\/app\/qgiv-virtual-terminal\/id1533690005\" target=\"_blank\" rel=\"noreferrer noopener\">Apple<\/a>&nbsp;and&nbsp;<a href=\"https:\/\/play.google.com\/store\/apps\/details?id=com.qgiv.androidvt&amp;hl=en&amp;gl=US\" target=\"_blank\" rel=\"noreferrer noopener\">Android<\/a>&nbsp;devices, so any volunteer with a smart phone can input bids for tech-averse bidders.&nbsp; Either way, ensuring all of your guests can place bids confidently will make you more profitable and boost their event experience.&nbsp;<\/p>\n\n\n\n<p>Other ways to provide a great guest experience are to make the process of checking in and out of the event easy, offer catered meals if it\u2019s in your budget, and provide entertainment outside of bidding on items. By making your guests a top priority, you\u2019re setting your auction up for greater success.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Manage your fundraising auction items<\/h2>\n\n\n\n<p>While the guest experience should be your top priority, you also need to drive bids to your auction items and make sales in your auction store. Read on for tips to promote your items and encourage bidding.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Item promotion<\/h3>\n\n\n\n<p>Showing guests what\u2019s available and encouraging them to bid is imperative. Make a plan to promote your auction items. With&nbsp;Qgiv&nbsp;you can write and send push notifications highlighting&nbsp;fundraising&nbsp;auction items to your app-based bidders. If you\u2019re hosting a livestreamed bidding experience, have your emcee talk about each of the items up for bid.&nbsp;<a href=\"https:\/\/www.qgiv.com\/blog\/bright-idea-use-video-to-highlight-auction-items\/\" target=\"_blank\" rel=\"noreferrer noopener\">Using video to promote auction items<\/a>&nbsp;can generate a lot of interest, especially if bidders can watch in real time.&nbsp;<\/p>\n\n\n\n<p>Additionally, promote your auction items ahead of your event. Teasing auction packages on social media or in event communication emails can get your supporters excited about bidding at your event.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Earning bids on items<\/h3>\n\n\n\n<p>You may wonder how auctioneers set the starting price and bid increments on auction items. There\u2019s actually a bid of science behind it. With auctions, the bidders often want to think they\u2019re getting an item for a great price. Otherwise, why buy at auction when you can buy from a store? To make items profitable while providing value for auction-goers, auctioneers figured out a way to make bidding attractive for all sorts of items.&nbsp;<\/p>\n\n\n\n<p>We researched auctions a great deal when developing our tools and found&nbsp;<a href=\"https:\/\/www.qgiv.com\/blog\/4-tips-auction-starting-bids-bid-increments\/\" target=\"_blank\" rel=\"noreferrer noopener\">4 tips to help nonprofits set auction starting bids and bid increments<\/a>. Use these tips when adding your items to you&nbsp;Qgiv&nbsp;auctions to drive bids and make more money at your event.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Store items<\/h3>\n\n\n\n<p>Your store items can be a source of additional revenue during your auction. Sell items like drink tickets, exclusive event merchandise, and more to guests. They\u2019ll have a good time and won\u2019t go home empty handed and you\u2019ll have raised more funds for your organization. But bidders can\u2019t purchase items if they don\u2019t know you\u2019re selling them. Like your auction items, be sure to promote your store items before and during the event.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Conclusion<\/h2>\n\n\n\n<p>Qgiv\u2019s&nbsp;auction tools are designed for greater profitability. With a solid plan, attractive auction items, and an inclusive suite of tools that make it easy for bidders to take part from anywhere, your next fundraising auction will be set up for success.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Want to learn more about how you can use&nbsp;Qgiv&nbsp;auctions to raise more money?&nbsp;<a href=\"https:\/\/go.qgiv.com\/demo-request-auctions\" target=\"_blank\" rel=\"noreferrer noopener\">Request a Demo<\/a>.&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Qgiv&#8217;s auction platform&nbsp;helps nonprofit organizations grow their silent auctions. Want to learn how you can use&nbsp;Qgiv\u2019s&nbsp;tools to host more profitable&nbsp;fundraising&nbsp;auction&nbsp;events? This blog post will walk you through how to host a profitable auction event using&nbsp;Qgiv\u2019s&nbsp;auction tools.&nbsp; Start with a good plan Before you start putting your auction event page together, start with a solid plan [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":23470,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[268,266,274,271],"tags":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Host a Fundraising Auction Event with Qgiv - Fundraising Blog for Nonprofit, Educational, and Faith-Based Organizations<\/title>\n<meta name=\"description\" content=\"Want to take your fundraising auction events from good to great? 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